Why Choose Document Management Services Inc for Release of Information
Benefits of Handing Your Records Requests to DMS
Release of Information Is Our Focus
This is what we do every day, not a side service.
Deadline Discipline
Every request is logged with its due date and followed through to delivery.
Careful Verification
We confirm who is asking, what they are entitled to and what the authorization or subpoena covers before releasing anything.
Custodian of Records Support
We act as your custodian and provide signed declarations when a request requires one.
Easier Compliance
Retention schedules, audit trails and legal holds make it simpler to prove you kept records properly.
Privacy and Security
Encrypted storage, role-based access and a clear audit trail protect sensitive records.
Full Disclosure Logs
You always have a record of what left your control.
One Team, Start to Finish
Authorization checks, record retrieval and redaction, secure delivery, and compliant invoicing sit with one provider.
Handling Requests In-House vs. With DMS
Task
In-house
With DMS
Receiving a request
Lands with whoever opens it, no standard log
Logged the day it arrives, with a due date
Verifying the requester
Depends on staff time and judgment
Identity, authorization and scope checked before release
Finding the records
Search across boxes, folders and old systems
Indexed, searchable records located in minutes
Preparing the copy
Manual copying and redaction by hand
Complete, organized copy with required redactions applied
Proving what was released
Notes in an email thread
Disclosure log showing what, to whom and when
Meeting the deadline
Tracked from memory
Due dates tracked through to delivery
Custodian declaration
Hard to arrange on short notice
Prepared and signed by our custodian
How We Keep Your Records Secure
Security is part of every step, from the moment records leave your office to the day they are retired.
Controlled handling:
logged chain of custody for every box and batch.
Encryption:
files protected while stored and while moving between systems.
Role-based access:
each user sees only what they are permitted to see.
Audit logs:
a record of who opened, changed or shared each file.
Confidential disposal:
documented shredding when originals are no longer needed.
Standards and certifications:
[List any real certifications or compliance frameworks you follow. Leave this card out if none.]
Who Benefits Most
Organizations that receive frequent records requests or subpoenas see the quickest return, including law firms, healthcare practices, accountants, schools, property managers, construction companies and growing small businesses.
See What Taking Over Your Records Requests Could Look Like
Contact Details
- Document Management Services Inc
- 527 E Rowland Street, Suite 208, Covina, CA 91723
- Phone: 626-521-5828
- Email: DmsCustodian@gmail.com
- Hours: [add opening hours]
Why Request a Quote From Us
- Clear written pricing before any work starts
- Secure, tracked handling of your records
- One team for verification, retrieval, delivery and invoicing
- No-obligation consultation